Office Assistant - Talent Search

Company: Oklahoma State University
Location: Oklahoma City
Posted on: November 2, 2024

Job Description:

Job Summary: Performs a variety of officemanagement and clerical duties, including data collection and record keeping,and updates and maintains Talent Search online media sites. Courteously greetswalk-in office guests and works with participants as needed. Encouragesparticipants to continue in and graduate from secondary education and enroll inpost-secondary education or reenter programs of education.Essential Job Functions:Handle primary office communications.Personally greet and assist Talent Search current and potential participants, adult students and veterans.Design and produce forms required for the effective functioning of the program as assigned by the Project Director.Assist the Project Director in preparing and gathering data for the Annual Performance Report/Review (APR) required by the Department of Education.Create and maintain individual participant files for program participants.Enter/Update data from individual files in the data base on a regular basis.Create and maintain tracking database of yearly graduates.Maintain organization of office supplies, materials, and records and inventory of equipment.Schedule/arrange yearly campus visits for the target schools and cultural/rewards activities.Schedule vehicle for monthly visits and rooms for campus workshops.Produce, copy, and organize workshops materials.Prepare mailings for recruitment and other program purposes.Assist the Project Director with record-keeping requirements.Keep minutes of bi-weekly staff meetings.Performs on-going evaluation of the effectiveness of the programs services and monitoring of all program objectives, participant retention and activities.Help with the transportation and/or supervision of students at program events, when needed.Completes all mandatory training and participated in a minimum of two professional development each year.Performs other duties as assigned.The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Keywords: Oklahoma State University, Edmond , Office Assistant - Talent Search, Administration, Clerical , Oklahoma City, Oklahoma